Creating Digital Planners Faster – 6 Actionable Tips You Need Today!

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Are you tired of spending countless hours crafting digital planners that still feel lackluster? Creating digital planners faster is the ultimate goal.

Discover six proven strategies to streamline your workflow and create stunning planners in record time.

1. Document Your Workflow
2. Organize Your Files
3. Use Templates
4. Reusable Assets
5. Use the Styles in your Program
6. Automate Adding Dates and Hyperlinks

Designing beautiful, functional planners can be time-consuming, but it doesn’t have to be. Imagine whipping up stunning planners in a fraction of the time without sacrificing creativity.

It’s possible! In this post, we’ll dive into five game-changing tips to supercharge your digital planner creation process. Let’s transform your planning game together!

If your looking for a more complete guide you can also check out – How To Make a Digital Planner (A Complete Guide)

1. Document Your Workflow

The first step to creating digital planners faster is to document your workflow (or borrow someone elses). This means breaking down each step of your process, from start to finish. Once you have a clear understanding of your workflow, you can identify areas where you can save time.

Here are some tips for documenting your workflow:

• Use a tool that works for you: This could be a simple text document, a spreadsheet, or a project management tool.
• Break down each step: Be as detailed as possible. For example, if you’re creating a daily planner page, break down the steps into creating the layout, adding graphics, adding text boxes, and formatting.
• Time yourself: This can help you identify time-consuming tasks.
• Look for opportunities to automate: Once you have a clear picture of your workflow, you can start looking for ways to automate repetitive tasks.

Understanding your process helps identify bottlenecks and opportunities for improvement. My first digital planner took me weeks to create, and I didn’t follow my own advice and document what I did when.

If you are completely lost and don’t know where to start, I have documented the 6 phases of digital planner creation that has an overview of my workflow.

2. Organize your files

A well-organized file system is essential for creating digital planners faster. When you can easily find the files you need, you’ll save time and frustration.

Here are some tips for organizing your files:

• Create a folder structure: Create folders for different types of files, such as graphics, fonts, templates, and finished planners.
• Use descriptive file names: This will help you easily find the files you need later.
• Back up your files regularly: This will protect your work in case of data loss.

The Digital Planner Creator’s Quick Start Toolkit has a sample folder structure to help you get started with this. File organization can feel like a nightmare, and this can help you.

3. Use Templates

Templates are a great way to save time when creating digital planners. By starting with a pre-made template, you can quickly create new planners without having to start from scratch.

Here are some tips for using templates:

• Create a library of templates: Create templates for different types of planners, such as daily, weekly, and monthly planners.
• Customize templates to fit your needs: You can easily customize templates to fit your specific needs.
• Buy Commercial Use Templates: Commercial Use Templates or PLR can be found in a variety of places. By expanding and using both printable and digital planner templates you make your options endless.

If your just starting out and looking for free templates, one of my favorite places for free templates and to get ideas for planners is CreativeFabrica.

This site is a greate resource for fonts, templates, quotes, stickers, and graphics. Their yearly membership totally rocks and it’s inexpensive at 3.99 per month. But you can start off with some of the freebies.

4. Reusable Assets

Reusable assets are another great way to save time when creating digital planners. By creating reusable elements, such as graphics, fonts, and text boxes, you can quickly add them to new planners.

Here are some tips for creating reusable assets outside of Affinity Publisher:

• Create a library of graphics: Create a library of graphics that you can use in multiple planners.
• Create a library of fonts: Create a library of fonts that you like to use.
• Create a library of text boxes: Create a library of text boxes with different sizes and formats.
• Create a library of templates: Create a library of templates you love to use for different planners. These can be images or files for your design program so you can just copy and paste to your current project.

Creating a library of assets helps you stay consistent with fonts, colors, and look and feel. This will help you build a brand and sell digital planners.

5. Use the Styles in the Program

Most design programs have a style feature that allows you to save and apply formatting to multiple elements at once. By using styles, you can quickly create consistent and professional-looking planners.

Here are some tips for using styles:

• Create styles for text: Create styles for different types of text, such as headings, body text, and captions.
• Create styles for graphics: Create styles for different types of graphics, such as images, shapes, and lines and tables.
• Apply styles consistently: Apply styles consistently throughout your planner for a professional look.
• Create styles for tables: Create styles for your tables, all of the programs that you use for making digital planners have table styles except Canva.

Using the styles save hours when you want to create line of planners with different color schemes. If you use the styles, you can crank out a new planner quickly just by changing the colors and fonts in the styles of the program.

6. Automate Adding Dates and Hyperlinks

Affinity Publisher has an import feature that will import your dates, and PDF-Linker will add hyperlinks to any PDF including Google Calendar and Apple Calendar links.

These two tools will allow you to automate the longest part of making a digital planner – adding the dates and hyperlinks.

These two tools will allow you to make a digital planner faster because adding links and dates is the longest part of making a digital planner.

The rest of the pages are low content pages with a specific style and hopefully some pretty graphics.

Key Take-Aways

• Document your workflow: Identify time-consuming tasks and automate repetitive steps to streamline your process.
• Organize your files: A well-structured file system saves time and prevents frustration.
• Leverage templates: Start with pre-made designs and customize them to fit your vision.
• Create reusable assets: Build a library of graphics, fonts, and text boxes for efficient design.
• Utilize styles: Maintain consistency and save time by applying pre-defined formatting.
• Automate tasks: Use tools like Affinity Publisher and PDF-Linker to streamline date and hyperlink addition.

By following these tips, you can significantly speed up your digital planner creation process. Remember, it takes time to establish a new workflow, but the benefits are well worth it. Paricularly if you plan on selling your planner. With practice, you’ll be creating stunning digital planners in no time!

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